Monthly Archives: October 2017

October Safety Meeting Topic – Injury and Illness Prevention Program (IIPP)

The Monthly Safety Meeting topic for October is Injury and Illness Prevention Program (IIPP).  Now is a great time to update your district’s IIPP and remind your employees where the program is located!  Please see the attached handout which lists the eight required elements of the IIPP.

California Code of Regulations, Title 8, Section 3203, states that every employer shall establish, implement, and maintain an effective IIPP.  A copy of the IIPP must be accessible by all employees at each work site.  A master copy should be available at the district office.  The IIPP must also be reviewed annually and revised as necessary.  Even if you don’t have any changes to your IIPP, it’s important to update the cover sheet with the current school years date.

For more information, please visit the Cal/OSHA website at http://www.dir.ca.gov/dosh/dosh_publications/iipp.html.

Each month we will be sending out a 1-2-page Safety Spotlight handout on the upcoming monthly safety meeting topic.  This handout should be shared with your Principals and Directors as a tool for conducting a brief 5-10 minute safety overview with all staff (this can be done during regular department meetings). Please remember to have a sign-in sheet each month for your training records.

Safety Spotlight – IIPP

September Safety Meeting Topic – Reporting Employee Accidents

The Monthly Safety Meeting topic for September is Reporting Employee Accidents.  For FCSIG members, we have attached Tristar’s First Notice Reporting poster.  It’s important that all employees call the Nurse Triage Hotline to report all work-related injuries and illnesses.  For non-FCSIG members, please review your district’s employee accident reporting procedures with all staff.

Attached you’ll also find a sample Supervisors Accident Investigation Report (fillable PDF form).  It’s recommended that a Supervisors Accident Investigation Report form be completed by the employee’s supervisor within 24 hours of the injury or illness.

 CAL/OSHA regulations require that employers must report any Serious Injury/Illness or Fatality to the nearest CAL/OSHA District Office.  A Serious Injury is defined as “any injury or illness occurring in a place of employment or in connection with any employment which requires inpatient hospitalization for a period in excess of 24 hours for other than medical observation or in which an employee suffers a loss of any member of the body or in which an employee suffers any serious degree of permanent disfigurement, but does not include any injury or illness or death caused by the commission of a Penal Code violation, except the violation of Section 385 of the Penal Code, on an accident on a public street or highway.”

Please see the attached handout regarding CAL/OSHA injury reporting procedures.  For more information, please visit the Cal/OSHA website at http://www.dir.ca.gov/title8/342.html.

Each month we will be sending out a 1-2-page Safety Spotlight handout on the upcoming monthly safety meeting topic.  This handout should be shared with your Principals and Directors as a tool for conducting a brief 5-10 minute safety overview with all staff (this can be done during regular department meetings). Please remember to have a sign-in sheet each month for your training records.

More information, posters, etc. 

August Safety Meeting Topic – Bloodborne Pathogen (BBP)

The Monthly Safety Meeting topic for August is Bloodborne Pathogen (BBP) Awareness. Please share the attached Safety Spotlight with employees.  Each month we will be sending out a 1-2-page Safety Spotlight handout on the upcoming monthly safety meeting topic.  This handout should be shared with your Principals and Directors as a tool for conducting a brief 5-10 minute safety overview with all staff (this can be done during regular department meetings). Please remember to have a sign-in sheet each month for your training records.

The California Code of Regulations requires employers to have a written Exposure Control Plan which is designed to eliminate or minimize employee exposure to bloodborne pathogens. If you do not have a written Exposure Control Plan, please contact me for assistance.

For more information on bloodborne pathogens, please visit the Cal/OSHA website at
https://www.dir.ca.gov/dosh/BloodborneFAQ.html.

Download Safety Spotlight BBP

NCR RM Reward Program Announcement!

The NCR RM Reward Program parameters have been updated for the 17/18 program year to highlight a new micro-learning series on Keenan Safe Schools. This series is designed to help schools take the next step, beyond the required Mandated Reporter training, to provide enhanced training that increases awareness to prevent child abuse in the school community.  Ten districts will be chosen to receive $2,500. Please take a moment to review the attached memo highlighting the program’s new parameters and guidelines.

As an OSS member, you have access to Keenan’s Safe Schools online training program.  We can provide training on this system via a live meeting or webinar.

I have attached a couple additional documents that describe the program:

  • An implementation flyer that shows the employee information required to get your district started with Keenan’s Safe Schools program.
  • A general Keenan Safe Schools flyer outlining features and benefits of the program.

Should you have any questions or concerns, please contact Amy Dolson at adolson@pomsassoc.com.

NCR Risk Management Grant Program 2017 2018 MEMO

NCR Matching Grant Program – Applications Now Being Accepted!

The NCR Matching Grant Program Guidelines have been updated and the Application period is now open! Please note there have been a few changes to the eligibility requirements for this current program year.  When submitting your application you must be in compliance with the required safety inspections i.e. have been through the audit and fixed all high priority items if any noted during the inspection. In addition to submitting your application, an Affidavit is required to certify that you are in compliance with the Safety Inspection.  Attached please find the application and Affidavit for the 17/18 NCR Matching Grant Program.

Applications must be submitted between October 1st and November 15, 2017 (email or standard mail). The applications received will be entered into a lottery and reviewed at the NCR Underwriting/Member Services Committee on December 15, 2017, in order of selection. The districts selected will be awarded funds pending they meet the program guidelines until the $250K is exhausted.

A few other noteworthy requirements are: (Full details are in the attached Guidelines)

  • Only 1 grant per district every 3 years.  Attached is a list of districts that were awarded grants and therefore not eligible for the upcoming program year.  (Congratulations to the OSS members who have received grants over the past few years!)
  • This is a matching grant, which means if awarded $5,000 the District must spend $10,000 to receive the full $5,000.

If you have any questions or concerns, please contact Amy Dolson at adolson@pomsassoc.com.

Guidelines & Affidavit